ARTICLE VII – ANNUAL CONFERENCE
Section 1. Annual Conference.
ILSA shall hold an annual conference in order to further the goals and purposes of the Association. The selection of the location shall be made at the previous conference through the election of a new President. The Executive Board shall have the authority to change the location due to unforeseen circumstances.
Section 2. Registration Fees.
The Executive Board shall set a reasonable registration fee sufficient to cover actual costs of the annual conference. The Executive Board may vote to offset the registration fees for one representative from each member agency, whose dues are paid current, providing the funds are available to offset this decision.
Section 3. Attendance.
All ILSA conference attendees must be current government employees.The board may vote to make an exception to this rule for speakers, provided that speakers attend only for the duration of their session. Non-members may be invited to the annual conference at the discretion of the President upon consultation with the Executive Board. Any non-members extended a formal invitation must pre-register and prepay prior to being allowed to attend the conference. ILSA attendees that are not currently employed by a government agency shall be issued a name card of a different color.
Section 4. Committee.
There shall be a conference committee to consist of nine Executive Board members whose duties will be to make all arrangements for the annual conference of the Association, including the preparation of the conference program. Additional membership on this committee may be authorized by the Executive Board and insofar as practicable the chairman of the committee shall be the administrator of the member agency in the state wherein the conference is to be held.
Section 5. Appointment of Other Committees.
The President shall appoint such other committees as may be deemed necessary to effectuate the purpose of the organization. Such committees shall include the standing committees on:
Section 6. Rules of Order.
The deliberations of all conferences and meetings shall be governed by the Robert’s Rules of Order, Newly Revised.
Section 7. Business Meeting.
At each annual conference there shall be a business meeting which will include, but not be limited to, the following agenda items
1. Call to order
2. Roll call of voting delegates
3. Approval of minutes from the previous conference
4. Financial report
5. Reports of regional representatives and committees
6. Old Business
7. New Business
8. Election of Officers-Nominating Committee
ARTICLE IX – RESOLUTIONS
Section 1. Submission.
Resolutions shall be accepted by the Secretary until 5:00 p.m. of the day preceding the business meeting of the conference and thereafter only with unanimous consent of voting delegates. The Secretary shall submit all proposed resolutions to the Resolutions Committee.
Section 2. Resolutions Committee Functions.
The Resolutions Committee may edit or otherwise restructure a resolution for the purpose of clarification, brevity, consistency with other provisions of the Bylaws and consistency with the goals of the Association, and may combine proposed resolutions. The Resolutions Committee shall report at the business meeting on all resolutions submitted to it.
Section 3. Copies of Resolutions.
The Secretary shall make appropriate arrangements for producing copies of all resolutions in advance of the business session in the form in which they are submitted to conference delegates by the Resolutions Committee. As soon as feasible after the conference, the Secretary shall supply members with copies of the resolutions adopted.
ARTICLE I - NAME, OFFICES, AND PURPOSE
Section 1. Name.
The name of this organization shall be the Interstate Labor Standards Association (“ILSA”).
Section 2. Principal Office.
The principal office of ILSA shall be the State where the current Treasurer is located.
Section 3. Other Offices.
ILSA may have offices at such other locations as deemed necessary by the Executive Board.
Section 4. Purpose.
ILSA is a professional association composed of administrators and officials with the primary purpose of providing the opportunity to exchange information and ideas in order to improve enforcement and foster compliance with the laws and regulations administered by its members.
ARTICLE VIII – Bylaws
Section 1. Amendments and Changes.
The Bylaws may be changed or amended by either of the following procedures:
a. Proposed changes to the Bylaws shall be filed with the Secretary at least 30 days in advance of the annual conference. Due notice and copy of the proposed change shall be sent to each member of the Association prior to the conference date and shall be referred to the conference for consideration. A two-thirds vote of all member agencies with voting rights shall be required to adopt any change at the annual conference or any special meeting at which the change is included in the order of business.
b. A change or amendment to the Bylaws may also be proposed between annual conferences by the Executive Board or by any member of the Association. In such case, the proposed change or amendment shall be forwarded by first class mail or electronic mail, receipt requested, to each member agency with voting rights for consideration,together with a ballot, upon which the member may vote. After 30 days from the date the return receipt was executed, the result of the ballot will be made known to all members. If at least two-thirds of those responding vote for approval, the change or amendment will become effective upon notice to each member by the Secretary.
Bylaws of Interstate Labor Standards Association
District of Columbia
ARTICLE II - MEMBERSHIP
Section 1. Active Membership.
Active membership shall be available to the appropriate state, or federal agency, or territory of the United States having the primary jurisdiction for administering labor standards laws including but not limited to minimum wage, overtime, wage collection, prevailing wage and child labor. Any other governmental agency shall submit a request for membership to the Executive Board and shall be subject to approval of a two-thirds vote of the voting delegates at the annual business meeting. Each state, federal agency, or territory that is current in payment of annual dues shall be entitled to one vote, by their designated delegate, on all issues before the Association.
Section 2. Honorary Membership.
Honorary membership in this Association is available to any person who has rendered service while connected with any federal or state department of labor, or who has rendered outstanding service to the ILSA in furtherance of its objectives provided such membership is subject to the unanimous vote of approval of the Executive Board. Honorary membership shall not have the privilege of voting.
Section 3. Honorary Associate Membership.
Honorary associate membership shall be extended to the minister of labor of each of the ten provincial and three territorial departments of labor of Canada and to the Minister of Labour of the Canadian Departmentof Labour; and may be extended to the administrator of any agency of any other nation charged with the administration of laws and regulations for the protection and welfare of workers upon the unanimous recommendation of the Executive Board and two-thirds vote to approve by voting delegates of the Association meeting in annual conference. Honorary Associate Membership shall not carry the privilege of voting.
ARTICLE V - FINANCES
Section 1. Membership Dues.
The Executive Board shall set reasonable membership dues as necessary to cover the administrative costs of the Association and the services provided, as well as the costs associated with Executive Board and annual Association membership meetings. These dues shall be paid to the Treasurer within 60 days of approval by the membership; annual dues shall become due on January 1st of each successive year and shall be paid not later than March 15th of the year in question.
Section 2. Expenditures.
All expenditures of the Association shall be authorized by and subject to the approval of the Executive Board,and shall be made in accordance with the regulations established by that board. The Executive Board may authorize advancement of funds for contemplated or emergency expenditures needed for the proper conduct of the business of the Association.
Section 3. Fiscal Year.
The fiscal year of the Association shall be from January 1st to December 31st.
Section 4. Dissolution of Corporation.
Upon dissolution of the Association, the Executive Board shall, after paying or making provision for payment of all the liabilities of the Association, dispose of all of the assets of the Association by distributing those assets exclusively for the purposes of the Association in such manner,or to such organization or organizations organized and operated exclusively for public charitable uses and purposes as shall at the time qualify as exempt from taxation under Sections 501(a) and 503(c)(3) of the Internal Revenue Code. Any such assets not so disposed of shall be disposed of by a court of competent jurisdiction for the county in which the principal office of the Association is then located, exclusively for such purposes or to such organization or organizations as said court shall determine,which are organized and operated exclusively for such purposes.
ARTICLE VI - VOTING
Section 1. Member agencies, whose dues are paid current, shall be entitled to one vote on all questions coming before a meeting of the Association, which shall be cast by the designated delegate representing a member agency who has been duly entered on a voting roll by each member agency at conference registration. Designated voting member delegates may authorize an alternative delegate by notifying the Secretary of such a change in a designated voting member delegate prior to the time of any meeting in which a vote is taken. Any member may request a roll call or secret ballot vote on any questions before the conference. Any such request shall receive a majority vote of those member agencies present before the Secretary shall be required to call the roll.
ARTICLE IV – DUTIES OF THE OFFICERS
Section 1. Duties of the President.
The President shall preside at all meetings of the Association and the Executive Board, preserve order during the deliberations, appoint all committees and serve as ex-officio member of such committees, and sign all records, vouchers or other documents in connection with the work of the Association.
Section 2. Duties of the Vice President.
The Vice President shall perform the duties of the President in their absence.
Section 3. Duties of the Secretary.
The Secretary shall maintain papers, records,and other documents of the Association, with the exception of financial records, and shall keep the minutes of all meetings of the Association and the Executive Board. The Secretary shall conduct all correspondence pertaining to the office; compile statistics and other data as may be required for the use of the members of the Association; and maintain the ILSA listserv. The Secretary will have secondary access to the bank account to perform financial duties at the direction of the Executive Board and shall perform such other duties as may be directed by the Executive Board.
Section 4. Duties of the Treasurer.
The Treasurer shall have charge of all financial data, dues and other monies, papers, records and any other documents relating to the finances of the Association; shall keep full and complete record of all receipts and disbursements; and shall perform such other duties as may be directed by the Executive board. The Treasurer, together with the President, shall present a detailed written report of receipts and expenditures to the active membership at the annual conference. A quarterly report of finances shall be submitted to the Executive Board for approval. The Treasurer shall assist the President with the development of a conference budget that must be submitted to the Executive Board for review and approval at least three months before the conference. The Treasurer will have primary access to the bank account. The Treasurer is also responsible for ensuring the filing of the IRS Tax Return for the association.
Section 5. Duties of the Executive Board.
The business of the Association between conferences shall be conducted by the Executive Board, and all questions coming before the Executive Board shall be decided by a majority vote of those present, except that of election of honorary members, which shall be unanimous vote. A majority of the Executive Board shall constitute a quorum.
Section 6. Duties of the Regional Representatives.
Regional Representatives shall serve as members of the Executive Board and shall advise the board of regional concerns. Regional representatives shall be responsible for promoting and encouraging participation in the affairs of ILSA by all states in their region. Regional meetings may be convened by the Regional Representatives at the annual conference or at any other time and place within the territorial limits of the region. Any action taken by the regions affecting the total membership of the Association shall be subject to the final approval of the Executive Board at the annual conference or at any other meeting of the Executive Board.
Section 7. U.S. Department of Labor Representative.
The representative of the U.S. Department of Labor shall serve on the Executive Board in an ex-officio capacity. The Department Representative shall not vote on any issue brought before the Executive Board. The Department Representative shall assist the Executive Board with advice and technical assistance.
Section 8. Duties of Member-at-Large.
The member elected at large to the Executive Board shall provide an orientation to new association members each year at the annual conference; shall publicize the Association and its activities to entities outside the Association; shall serve as liaison to the National Association of Government Labor Officials (NAGLO); shall advise the Executive Board of concerns affecting the entire membership; and shall perform such other duties as may be directed by the President or the Executive Board.
ARTICLE III - OFFICERS
Section 1. Elected officers of this Association shall be a President, Vice President, Secretary, and Treasurer, each of whom shall be a representative of a different state or territorial member agency. Just as each elected officer shall be a representative of a different state or territorial member agency, no Regional Representative of the same state or territorial member agency as an officer shall be elected to serve in the same year. The Vice President shall be expected to move up to presidency upon completion of their term. No person having been elected to the office of President or Vice President by the convention shall be eligible immediately to succeed the same office.
Section 2. Election of Officers.
Officers shall be elected at the regular annual business meeting of the Association by majority ballot and shall be formally installed during the annual banquet at the conference. Three Regional Representatives (Atlantic-Great Lakes Region, Pacific-Plains Region and Coastal-Panhandle Region) shall be elected at the annual conference by the duly accredited delegates from each region. Each shall hold office for one year or until successors are elected and installed.
Section 3. Terms of Office.
All officers shall be elected to one-year terms, except as otherwise provided in Section (1), and shall serve until their successors are formally installed at the annual banquet at the conference.
Section 4. Regional Representatives.
Three (3) Regional Representatives shall be elected at the annual conference by delegates from each region established by the Executive Board pursuant to Article III, Section 6.
Section 5. Executive Board.
There shall be an Executive Board consisting of the President, Vice President, the immediate Past President, Secretary, Treasurer, duly elected three Regional Representatives, and one other active member to be elected at large at the regular annual business meeting by a majority ballot of those member agencies present and voting. Such other active member elected at large to the Executive Board shall be the administrator of a member state or territorial agency or a designated representative of the administrator. The Executive Board shall also consist of one representative of the U.S. Department of Labor (Department Representative). The Department Representative shall be elected at the regular annual business meeting in the same manner as other members of the Executive Board. Each Officer and elected Regional Representative must represent a different state or territory, except that, in the case of the representative of the U.S. Department of Labor, who is elected at the regular annual business meeting in the same manner as other members of the Executive Board, this does not preclude a representative of the District of Columbia from being elected to serve as an Officer or Regional Representative.
Section 6. Regions ILSA shall be organized into the following three (3) regions:
Atlantic-Great Lakes Region
Vacancies. The Executive Board shall fill all vacancies caused by death, resignation or other reasons.